I Am Writing Again to Follow Up on My Request for Information
Ah, email.
Whether you lot dear it or hate it (just kidding, you lot probably hate it), it's a necessary evil – especially in the globe of sales.
But sometimes, sending the right email can exist a struggle. What practice you say? And more importantly, how do you say it?
Crafting the perfect electronic mail tin make or intermission your sales targets and your relationships with prospects. No pressure! 😅
But don't fear, you've come to the correct place.
We've put together some fantabulous electronic mail templates for yous to apply for your follow upwardly! And to make information technology even ameliorate, we've categorized the e-mail templates by unlike scenarios yous face on a daily basis as a salesperson. 👍
So, read on to find the right template for your next message, and watch those deals come rolling in.
Scenario 1 – They opened your initial email, but didn't respond
Situation
Let's say you lot sent a fantastic email to a atomic number 82 – because of grade you lot did – and they opened it, just then decided to non reply. ☹️
It can be frustrating to feel ignored, but stay positive!
Mayhap they forgot to answer or the e-mail got lost in the shuffle…or maybe they just aren't interested or your email went to the incorrect person in the company. Until you know for sure, information technology's always best to politely follow up.
No worries, use this email template to follow up and try to get a response from them.
Elements of the bulletin
Be certain to include:
- A reminder most the concluding email sent to remind them about the purpose of yous reaching out
- A polite request for a quick telephone call to guess interest and better understand their pain points
- A request to speak to the correct person in example the person you're emailing ends upwardly not being the appropriate person to talk to
Email template
Subject: Checking in re: [quick phrase that covers what your concluding e-mail was about]
Howdy [Outset name],
I'm writing to follow up on my email regarding [what your last email was almost].
I didn't hear back from anyone on your team. If it makes sense to talk further, permit me know how your calendar looks for the next few weeks for a 5-10 infinitesimal call.
If not, who is the advisable person for me to speak to?
Thanks for your aid. Looking forrard to hearing from you!
Scenario 2 – You're referred to someone else inside a visitor
Situation
Let'due south say someone gets back to you – perhaps from using the template in the first category – and they give you the contact details of someone else in the company who would be better suited to speak to.
Nifty! Simply now what do yous say? 🤔
Elements of the bulletin
Be certain to include:
- A connection back to the initial person you reached out to
- A specific pain point for the company and how your product or service can help them
- A request for a quick call to talk over your solution further 📞
E-mail template
Subject: Talked to [person who originally referred y'all]
Hi [First proper name],
I merely talked to [person who originally referred y'all], who referred me to you.
I reached out to [person who originally referred you] because I noticed [pain point of the team and why it is painful].
[Quick description of your solution and how information technology solves the pain indicate].
Could we adapt for a quick 5-10 infinitesimal call in the next calendar week to explore [solution]?
Thank you and looking forwards to hearing from you.
✨Tip: Exist sure to CC the person you originally spoke to, so that it doesn't look like a random cold email and gives you more brownie going into the conversation.
Scenario 3 – Someone asked y'all to follow upwards after
Situation
Permit's say you spoke to a prospect, only they said their company wasn't ready to buy and asked you lot to come back to them "in a couple months."
Thankfully, y'all can set a reminder in Salesflare and then that you don't miss your follow-upward e-mail moment (and you'll have an automated timeline at your fingertips and then you lot don't forget what you talked about last fourth dimension). 🤯
So at present, the existent question is, how are y'all going to pull them back into the conversation?
Elements of the bulletin
Be sure to include:
- A reminder almost what was discussed in your last conversation
- An offering to help answer any lingering questions
- A request to speak once again about the solution
Electronic mail template
Subject: Gear up to continue the conversation?
Hi [First proper name],
The terminal time we spoke, you asked that I become back in touch in [amount of time requested] regarding [topic covered last fourth dimension], and so I wanted to reach out and follow through on that.
Have you had the run a risk to look over my proposal and think about what we previously discussed?
I'd be more than happy to practise a quick recap of everything on the phone and to answer any pending questions yous may take.
How does your calendar wait this week for a chat?
Scenario 4 – Following up afterward an outcome
State of affairs
You met someone at an result, such as a conference or networking session, or at an role you were visiting, and you'd like to follow up with whatever business you discussed. 🤝
As it's a mutual conversation, this should exist a relatively like shooting fish in a barrel response to receive – as long equally y'all're polite and get to the betoken of your message apace.
Elements of the message
Be sure to include:
- How and where you met them, as this helps remind them of how you know each other
- What was discussed, in society to demonstrate that you lot were interested in what they had to say and desire to go on the chat
- How you'd like to move forward, as this is how y'all're able to go on the chat going
Email template
Subject line: Keen meeting you at [event/location]
Hello [Kickoff name],
Information technology was dainty to meet you at [where you lot met them].
I loved hearing about [what was discussed].
I think it would be great to chat further nigh [reason you're interested in speaking further]. Do yous have some fourth dimension in the adjacent few weeks? Let'due south [action: meet for coffee, have lunch, plan a coming together, etc.].
My schedule is wide open up on [suggest a few days] if that works for you every bit well?
Looking forwards to discussing further!
Scenario 5 – After a call or meeting
Situation
You just had a call or meeting with a potential client – yay! 🎉
Merely…now what?
Naturally, it'southward fourth dimension to send a follow-up e-mail.
Elements of the bulletin
Be certain to include:
- A polite intro telling them how much you lot enjoyed talking to them
- A reference back to the pain points they're facing
- More information on how your solution can aid them (don't forget any attachments!)
- A reminder about any follow-up meetings or calls y'all already set up
✨Tip: Exist sure to schedule a follow-upwardly coming together or telephone call while y'all're speaking to them the showtime time, so that you can go along the chat going.
Email template
Discipline: Nice to run across you!
Hi [Name],
Nifty chatting with you earlier and learning more almost you and your part at [visitor].
I now understand the issues you're encountering with [a pain point discussed in the meeting] and how it tin can arrive harder to [whatsoever the pain point prevents them from doing].
As discussed, I've attached some more than information about our solution and how nosotros can assist you with [hurting indicate] and solve [specific business issue].
Please do let me know if you lot have any questions and I'd be happy to chat again. If not, I look forward to talking again on [predetermined meeting day/time].
Scenario half dozen – Later on a trigger
State of affairs
Let'due south say y'all discover on Salesflare that someone keeps visiting your website or a specific product page. 🧐
Perchance they're interested in what to offering, and just demand an actress push.
Note that this template can exist adjusted for but well-nigh whatsoever trigger event – such as downloading a whitepaper from your website or a specific promotional email that is opened multiple times. 📬
Elements of the bulletin
Exist certain to include:
- The specific product or page and then that y'all tin can quickly refresh their memory of what was being viewed
- A straight suggestion for a follow up call – requesting a low commitment telephone call of 5-10 minutes offers them a chance to learn more and gives y'all the chance to understand what they're looking for (and whether your product or service is right for them)
Electronic mail template
Subject area line: Demonstrated involvement in [Specific product or folio on your site]
How-do-you-do [Beginning name],
I noticed that a few people from your squad were looking at our [Specific name of production/page] page this week, which is nigh/covers/details [Describe the page and the role of the product].
Exercise y'all have 5-10 minutes to talk over what solutions y'all and your team are exploring? If and then, how does your calendar look this week?
Take care!
Scenario 7 – Sending a common cold electronic mail to a prospect
Situation
As I've mentioned in a previous blog, try to warm up to contacting prospects directly before sending them an email.
Some suggestions for warming up to an email: commenting on something interesting they postal service on LinkedIn, retweeting something they've tweeted, etc.
Be sure to do this in a thoughtful and strategic way. But surely, as a salesperson, you lot already know this. 😉
You're trying to build a relationship with these companies, then approach information technology in the same way you would desire to be approached — in a more organic, thoughtful style. 💛
Elements of the message
Be sure to include:
- A very brief introduction of yourself and your company
- A to-the-point reason for reaching out and a clear purpose for your message
- A request to talk further as well as a request to talk to one of their colleagues if they are not the right person to talk to
Email template
Discipline: Happy to help out with [Solution]
How-do-you-do [First name],
My name is [Your proper name] and I'm function of the business development efforts with [Your company]. [Quick one-to-two-judgement pitch that explains what your company does].
Based on your [Aqueduct: LinkedIn, Twitter, etc.] profile, you seem to be an advisable person to connect with regarding [Solution].
I'd similar to talk to someone from [Their company] who is responsible for [Section/function of people who would use your solution].
If you're who I should speak to near this, are yous open to a 5-10 minute telephone call this week, such as [propose a few dates/times], to talk over the ways [Your solution] tin specifically assist your business?
If not you, could you lot delight put me in touch with the right person?
Thank you and I expect forward to hearing from you!
✨Tip: Add a testimonial link to your signature, every bit it gives you more than credibility and social proof to those you electronic mail (and you tin can track whether or not they've clicked it!). It'due south besides a good idea to add a link to your LinkedIn profile so that they can hands respond the question, "Who is this person?"
Sending hundreds of emails can sometimes feel a bit daunting, but hopefully this guide can take a flake of the pressure off! 😁
Plus, many of your e-mail processes tin can be automated – if you'd similar to larn more virtually following upward with automation, check out this handy guide.
Happy emailing! 📧
Want to kickoff using these templates?
Having templates is great, but copy-pasting them from some central file into your emails over and over again is less great.
That's why we, at Salesflare (yup, this is our blog, and we offering an like shooting fish in a barrel and automated CRM to SMBs selling B2B), have built a cool feature that allows yous to:
- save these templates
- share them with your team
- and utilize them straight from Gmail or from Salesflare'south CRM itself
Inserting a template only takes a second!
Or, if you're finding yourself using these templates over and once more to follow up with a list of people, you can have your automation even further and set sequences of emails with Salesflare's email workflows.
Send automated and personalized email sequences to prospects that go along sending until they respond (or click or open your email) and wait like you lot sent them yourself, manually. Here are some cold electronic mail workflows that get u.s.a. great results.
Get accurate analytics on open rate, click rate, reply rate and more. Set goals on workflows, automate the electronic mail sequence and allow the numbers calculate themselves!
You tin can even meet which emails piece of work best and which ones don't reach your goals, then you lot can go dorsum and better to go fifty-fifty improve results.
The electronic mail automation in Salesflare is powerful. If you don't trust me, give information technology a try yourself or watch some of our customers show their electronic mail workflows first.
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Source: https://blog.salesflare.com/follow-up-email-templates
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